The week before your wedding: everything that needs to be arranged

The complete checklist for a relaxed wedding week

Your wedding day is finally drawing near. After months of preparation, making choices, and counting down, the time has almost come. But it is precisely in the final week before the wedding that the most questions often arise. Have all suppliers been informed? Is the schedule still correct? Who is the point of contact on the day itself?

Many couples find that the final week can be unexpectedly busy. That is why, as a professional wedding planner at Chapter One Weddings, I have created an overview of everything that needs to be arranged in the week before your wedding.

This way, you can look forward to one of the most beautiful days of your lives with peace of mind.

Why is the last week of the wedding so important?

Most major decisions have now been made. The venue is booked, the suppliers have been confirmed, and the guests have received their invitations.

Yet, precisely in the final week, an incredible amount still happens behind the scenes:

• Latest confirmations from suppliers

• Final guest list

• Finishing the script

• Contact with the location

• Check weather forecast

• Pass on any changes

• Answering guest questions

  
  

If no one keeps an eye on these matters, it can cause unnecessary stress right before the wedding.

Check all suppliers

Contact all suppliers to confirm the final details.

Consider the following:

• Wedding venue

• Photographer

• Videographer

• Florist

• DJ or band

• Makeup artist and hairdresser

• Cake supplier

• Transport

• Catering

  
  

Check:

✔️ Arrival times

✔️ Contact details

✔️ Special requests

✔️ Location data

✔️ Payments

When you work with a professional master of ceremonies, they often take over contact with suppliers, so you don't have to worry about anything.

Make sure the script is completely accurate.

A good schedule is the foundation of a relaxed wedding day.

It contains, among other things:

• Schedule of the day

• Arrival of suppliers

• Ceremony

• Photo opportunities

• Dinner

• Opening dance

• Speeches

• Surprises

The script ensures that everyone knows what happens and when.

At Chapter One Weddings, I always create a detailed schedule that is shared with all involved suppliers.

Inform your guests one last time

The week before the wedding is the ideal time to share important information one more time.

Consider:

• Address of the location

• Parking options

• Dress code

• Time of arrival

• Any overnight stays

This will prevent dozens of text messages on the wedding day itself. The master of ceremonies or wedding planner can also take care of this for you. That way, you can relax!

Check the weather forecast (!!!)

Getting married in the Netherlands means taking various weather conditions into account.

Therefore, check in good time:

• Chance of rain

• Temperature

• Wind

• Sunshine hours

  
  

Discuss a potential backup plan for outdoor activities with the venue.

A professional master of ceremonies ensures that this plan can actually be executed when necessary.

Get your emergency kit ready

Even the best-organized wedding can have small, unexpected situations.

An emergency kit contains, for example:

• Band-aids

• Needle and thread

• Safety pins

• Paracetamol

• Makeup for touch-ups

• Tissues

• Chewing gum

• Deodorant

  
  

An experienced master of ceremonies often includes this as standard.

Get the rings, documents, and other important items ready.

Make sure important items are already in one designated place.

Consider:

• Wedding rings

• Identity documents

• Any vows

• Gifts for each other

• Accessories

• Shoes

This is how you avoid last-minute stress on the morning of your wedding.

Divide the responsibilities

Many couples make the mistake of still being the point of contact on the wedding day itself.

That means:

• Answering phone calls

• Suppliers receive

• Solving guest questions

• Solving problems

While you should actually be enjoying yourselves.

Therefore, ensure that one person is responsible for all questions and communication. Even better: choose a professional master of ceremonies who takes on this role completely.

Take time for each other

Perhaps the most important tip.

Consciously schedule moments together in the last week.

Go out to eat.

Take a walk.

Talk about what you are looking forward to the most.

Because ultimately, your wedding isn't about scripts, suppliers, or schedules. It's about your love.

Why a professional master of ceremonies provides more peace of mind

Many couples ask a friend, girlfriend, or family member to be their master of ceremonies. While this is incredibly sweet, it often means that person spends a large part of the day organizing instead of enjoying the day with them.

A professional master of ceremonies ensures that:

• Suppliers are managed

• The script is monitored

• Guests know where to go.

• Problems are solved before you notice them

• You can fully enjoy the day

  
  

Exactly as it should be. In my blog Why a professional master of ceremonies makes the difference , you can read all about why a professional master of ceremonies can be the perfect choice for your wedding day.

Looking for a professional master of ceremonies?

At Chapter One Weddings, I help couples throughout the Netherlands with the preparation and coordination of their wedding day.

Not by taking everything off your hands, but by supporting you where necessary and taking all worries off your hands on the wedding day itself. From the schedule to contact with suppliers, and from the first guest to the last dance.

So that you can do what really matters:

Enjoy every moment.

Contact Chapter One Weddings without obligation for an introductory meeting and discover how I can ensure your wedding day runs smoothly and stress-free.

Schedule an introductory meeting!